Wells Elementary PTA – Board Meeting Minutes
September 10, 2021
The board meeting of the Wells Elementary PTA was called to order on September 10, 2021 at 8:02am via zoom by president, Annamarie Saavedra, with secretary, Joanne Carrasco, being present. A quorum was established.
The minutes of the previous board meeting were not approved they will be presented at the next board meeting for approval.
The treasurer’s report showed:
Statement of financial position was presented. Annamarie Saavedra and Danielle Stevens are working together to get Danielle Stevens added to the account as well as Natalie Drake.
No treasurer report was presented, only the statement of financial position was presented. There were no correspondences to share with the membership.
President’s Report was presented by Annamarie Saavedra. Year books have arrived. If parents have a student currently registered at Wells they will be sent home with the student. If there is a student that has graduated or moved away from Wells, there is an email address the parents can contact to coordinate delivery of the yearbook. The email address is available on social media. A few parent have been interested in the PTA being involved in placing free standing HEPA filters in classrooms and other spaces where students congregate throughout the school to help with air cleanliness. Some parents have asked if the PTA can help underwrite this request and/or help fundraise. At the start of covid, every campus filtration system was upgraded to an appropriate level deemed by state and health departments. A few parents have approached Sara Meyer and asked if the PTA can cover the cost of these air filters to go in classrooms and common areas. There are currently 5 classrooms that have these air filters that have been donated by parents/grandparents. There is a form provided by district with requirements on the HEPA filters that must be completed for anyone that wants to donate an air filter. Sara Meyer then checks the selected donated filter with the districts requirements and approves it before the filter can go in the classroom. The responsibility for maintenance and upkeep for the air filters will fall on the person(s) donating the air filter to the classroom. At the end of the school year the person that donated the filter is responsible for picking it up from the school. Due to the high cost and the disposability of the air filters everyone on the call agreed to pitch the idea back to the parents that want the air filters in the classrooms to make a personal choice or collectively as class parents pool together to coordinate and donate one if they would like. With so many students biking to school, the current bike rack on the school campus is consistently full. A new bike rack is something that falls right in line with what the PTA could support and purchase. This would be a permanent capital enhancement to the campus and is clearly needed. The funds for this bike rack donation can come from a line item that has already been budgeted. Facilities will have to come to the campus first to see the correct space for a new bike rack. Based on the space then the appropriate size rack would be purchased and installation fee would also apply. Everyone on the call agreed that this would be a great opportunity for the PTA to assist with. Annamarie Saavedra will work with Sara Meyer to get estimates and then circulate the estimate with the board.
Programs Report was presented by Natalie Drake. Natalie Drake is communicating with Drama Kids to try and get them to come in as an after school program. Arts in education week is taking place September 13-17th. Natalie Drake is working with Shonda Mashburn to get performers in during the morning before school starts. The band director at Haggard is sharing students to come in and perform. Reflections art program registration flyers will be printed to get stuffed in the orange PTA folders. There was no update on Tiger Dads campout. Red Ribbon week will take place October 25-29th. Annamarie Saavedra has been in contact with someone interested in hosting an after school a coding and robotics club. The program would be a 45 minute one time per week class. There would be a monthly fee to participate of approximately $90.00 in addition to a $50.00 registration fee. If you are a PTA member the registration fee would be $25.00. The class can accommodate up to 36 students at a time. All instructors would be masked and vaccinated. There would need to be a PTA volunteer during the class time. Sara Meyer would need specific space requirements to plan the logistics around location. This is an optional program for families. Annamarie Saavedra will work on getting the robotics company on board. We have a new field day coordinator: Morgan English. The field day budget was increased to accommodate a field day request to offer a unique obstacle course. The vendor and obstacle course have been selected for field day. Sara Meyer informed the board that the obstacle course cannot be enclosed, it must be open aired. She will review the obstacle course information for safety. In the event of rain the obstacle course cannot be moved inside.
Communications Report was presented by Annamarie Saavedra. Please continue to send Annamarie Saavedra anything you want pushed out on the communications platforms.
Volunteers Report was presented by Annamarie Saavedra. Amy Carter has a full year planned of activities for the teachers. PTA Orange folder stuffing has been going great. In September it was kindergarten turns to stuff and every week there has been at least 2 volunteers signed up which made the process quick and smooth.
Ways and means Report was presented by Gayle Stanley. Spirit nights coming up are as follows: • September 14 Joes Pasta N Pizza
- September 23 North Texas Giving Day
- October 28 Chick Fil A (tentative-to be confirmed closer to date)
- Date TBD Solie passes sale
- Date TBD Book fair
Auction- the venue for the auction is still not finalized. The proposal is now to combine the auction with the spring fling carnival. The auction would be online and live for a few days. This will allow more time to gather auction items. If anyone has friends or family that would like to donate raffle items that would be greatly appreciated. Gayle Stanley will work on getting a committee together to help plan the spring fling and auction. A retired teacher is promoting her tutoring service and reached out to the PTA to see
if anyone might have a need for this service. The cost would be $169.00 for the year, the content is available via an online platform and the content ranges from preschool, SAT, ACT, ESL and the kick back to the PTA would be $25.50. Gayle Stanley will work on sharing the information regarding this tutor service with Sara Meyer for review before a decision is made.
Wells Administrative Staff Report was presented by Principal Sara Meyer. We are coming up on one month of being in school. District has communicated to the school staffing adjustments that need to be made. The school is losing the following teachers based on enrollment numbers: Kindergarten(Ms. Borgese), Second grade (Ms. Adams) and Third grade (Ms. Massie). The students currently in these teachers classrooms will be split up amongst the remaining classrooms. Wells is one of the higher schools with students moving to the Virtual Academy. With this change Kindergarten is still going to average at 19 students per class after one class is broken up into the remaining kindergarten classes. Arts in education week will take place as discussed with musicians being on campus from 7:10-7:40. On September 15 there will be Dot Day celebrations in the Art area. Mrs. Evans has done a great job talking to students and encouraging them to wear dots on that day. Sara Meyer followed up with district regarding the additional bike rack for the school and the PTA could help purchase and fund the additional bike rack. The facilities person has come to the campus to look for placement of the additional bike rack to be installed. Virtual Academy is starting on Monday September 13th. TVO students that have been off campus for the first couple of weeks of school and did not select the Virtual Academy option will be joining in person on September 13th. 5 new students have enrolled and are starting on the 13th as well.
Board Meeting Dates:
- Friday, October 8th at 8:00 am
- Friday, November 12th at 8:00 am
- Friday, December 3rd at 8:00 am
- Friday, January 14th at 8:00am
- Friday, February 11th at 8:00am
- Friday, March 18th at 8:00am
- Friday, April 8th at 8:00am
- Friday, May 6th at 8:00am
General Meeting Dates:
- Thursday, October 21st at 4:00pm
- Thursday, December 9th at 8:00am
Meeting adjourned at 9:11am.