Wells Elementary PTA – General Meeting Minutes
October 21, 2021
The general meeting of the Wells Elementary PTA was called to order on October 21, 2021 at 4:06 pm via zoom by president, Annamarie Saavedra, with secretary, Joanne Carrasco, being present. A quorum was established.
The minutes of the previous general meeting from August 27, 2021 were presented and approved. The treasurer’s report showed:
Statement of financial position was presented. Annamarie Saavedra and Danielle Stevens are working together to get Danielle Stevens added to the account. The statement shows steady income. Sources of income mentioned were from the World Wear Bin, grocery incentives, and direct deposits from Amazon for those that have chosen Wells as their donation of choice from Amazon Smile and spirit nights.
No treasurer report was presented.
There were no correspondences to share with the membership.
President’s Report was presented by Annamarie Saavedra. There have been a lot of questions from parents regarding what can and cannot be done on campus for the first nine weeks based on the PTA guidelines for covid. There have been new PTA guidelines received regarding volunteers on campuses and gatherings. Annamarie Saavedra will be sending the new revised guidelines to Paige Reagan so she can upload them to the PTA website. There will be adjustments to programming based on these new guidelines. These are guidelines related to PTA operations. Things need to be followed in a responsible manner. There will be different volunteer opportunities opening back up. We can begin coordinating traditional gatherings such as winter parties and book fairs. There are a few open positions that need to be filled: Bank statement opener, parent education chair, multicultural night chair, spring fling/carnival chair, Special and Gifted Education (SAGE) chair, after school programs chair. Currently underway is the write a check campaign where parents are asked to make a personal meaningful donation to the PTA. With those funds things like new bike racks can be added to the school. Now that guidelines have changed staff luncheons will be taking place in person and this will require parents to donate snacks for the staff meetings. There is a current need to make a budget adjustment, the school laminator is in need of being replaced. The cost is approximately: $2,500.00. It is more cost effective to purchase a new one than to repair it. Since this cost isn’t part of the adopted budget this is being presented to the PTA membership for approval to increase Grants line item in the budget in order to accommodate this request. This is a well used machine to help create items that students use. A motion to approve the increase in the grants line item for $2,500.00 was made by Amy Carter and Paige Reagan 2nd the motion. Annamarie Saavedra informed the school and the PTA that the motion is approved and a new laminator will be purchased for the school.
Programs Report was presented by Annamarie Saavedra. An after school robotics and coding club with Wize Computing Academy is scheduled to begin in November. Wize provides after school enrichment classes. They provide all the material and a robotics project will be created on a weekly basis. The
students are challenged based on grade level and prior experience. There will need to be a PTA volunteer during the class time. Annamarie Saavedra will be on site for most of the classes but there may be instances where someone else will need to fill in. A flyer to promote it will be going out in the orange PTA folders. If parents are members of the PTA, the registration fee for the robotics program will be waived. Red ribbon week begins October 25th- 29th. Reflections program deadline is October 29th. Tiger dads will hopefully schedule a camp out this semester if not it will take place in the spring. October 29th will be book character dress up day.
Communications Report was presented by Annamarie Saavedra. Elizabeth Conrad is the communications chair for the news letter. Her contact information is: firstname.lastname@example.org. If you have any social media post reach out to Annamarie Saavedra via email:
email@example.com . Paige Reagan is responsible for the PTA website content. If you need to add anything or make changes to the website you can contact her via email at: firstname.lastname@example.org.
Volunteers Report was presented by Annamarie Saavedra. A reminder that every month every grade level will need volunteers to help with PTA folder stuffing. On the PTA website there is a page dedicated to volunteer opportunities and you can find the link for the orange folder stuffing sign up there. Amy Carter provided an update regarding hospitality, Spooky spuds lunch for the staff is coming up on Friday the 29th. Before the thanksgiving break, staff will be receiving mini pies. In the future if there is a need for parent volunteers to help, Amy Carter will let the PTA know. As a reminder if parents are interested in volunteering with students, they must have a completed background check on file with PISD. If this is not completed you will not be allowed to volunteer.
Ways and means Report was presented by Annamarie Saavedra. Important dates coming up are as follows:
- October 28 Chick Fil A Spirit night 4-8pm
- November 11-19th Book fair
- November 10-18th Sole(Sweats or Leave Early) passes sale
Write a check campaign raised slightly over $2,000.00 to date. The goal was $5,500. The funds from this campaign go toward things such as purchasing and installing new bike racks and field trips. This will be publicized more now that the PTA news letter is going out. The book fair chair for this year is Carla Hackaday and her contact info is: email@example.com. There will be more information to come regarding the book fair.
Wells Administrative Staff Report was presented by Principal Sara Meyer. Right now enrollment is at approximately 500 students. Enrollment is usually around 555-565. If students selected virtual academy for the remainder of the year they are removed from the Wells roster. Reflecting on the first nine weeks, feels like things are a little more back to normal. The students and staff perseverance, flexibility and compassion was amazing to watch. Extra time was spent on SEL community building activities to welcome everyone back together. Setting expectations and practicing routines was an adjustment period but everyone did great. Turnout for virtual conferences was great. Sara Meyer expressed a big appreciation for the PTA and their contribution to it being the wonderful school that it is.
A plan for parent reservation lunches with students is being drafted. Beginning November 1st there is a plan for parents to have the opportunity to have lunch with their students. Based on the updated guidelines, cafeteria visitors are still not allowed therefore a creative way for this to take place will be allowing parent/visitor lunches in the hallway by the library. Spots will need to be reserved via a sign up genius. If spots are full parents are allowed to check out their student and they can have lunch outside in the benches nearby. Visitors that wish to have lunch with their student do not need to have a background check. Stacy Lawrence shared that some parents background checks are not going through because they are not completing the last few clicks in the process. Shonda Mashburn shared that a flyer went out in the orange PTA folders regarding the up coming flags of honor event to honor veterans. It will be a partnership with the City of Plano.
Questions, comments, new business: A question was asked about indoor recess: what activity options do the students have when there is indoor recess? Do classrooms need maker space activities or board games that the PTA can contribute to for rainy days? Sara Meyer explained that grades were giving students choices, she will check with grade level team leaders to see what options students are choosing from and if board game inventories need to be refreshed or if new items are needed and she will follow up.
Board Meeting Dates:
- Friday, November 12th at 8:00 am
- Friday, December 3rd at 8:00 am
- Friday, January 14th at 8:00am
- Friday, February 11th at 8:00am
- Friday, March 18th at 8:00am
- Friday, April 8th at 8:00am
- Friday, May 6th at 8:00am
General Meeting Dates:
- Thursday, December 9th at 8:00am
Meeting adjourned at 4:48pm.